External Engagement Zone (9th December 2014)

Ellie Cawthera thanked everyone for attending and went throught the attendees and apologies.

Vote to approve minutes: passed.

• Ellie Cawthera to send details of Golbal Entrepreneurship Week to Shriti Verma - this was not done but the event has now passed.
• Chris Nash to talk to Karik Isichei to ensure that pop-up shop is advertised at WSA - in progress.
• Nic Eldred to talk to Mayan Al-Shakarchy about creating a Community Action committee - unkown status.
• Chris Nash to arrange a meeting to discuss the future of volunteering - in progress.
• Jenny Bortoluzzi to forward details of Sleepout to Ellie Cawthera - complete.
• Ellie Cawthera to arrange 1-2-1’s with Officers – in progress.
• Officers to perpare ideas for their areas for Zone plans – in progress.
• Ellie to circulate the draft elections pid to the Committee for input - in progress.
• Chris Nash to arrange for out of date SUSU RAG website pages to be updated – Chris Nash to check.
• Scott McCarthy to look intostudents updating SUSU groups web pages- in progress.
• Chris Nash to send doodle poll to arrange the next meeting - complete.

Catie and Ellie ran through their written reports that they had submitted.

Jenny gave a verbal report;

• Jailbreak was successful with nearly £8000 raised with the furthest team reaching Cyprus. Everyone had a great time taking part and the Jailbreak awards also went really well. A criticism was that teams fundraised to cover their travel costs, groups could do this as long as it was clear they money would be used for this purpose. However it was felt that the total amount raised for charity would have been a lot higher if all of the money donated was treated as a charity donation instead. There will be a debrief and a file of information will be created for use in future years.
• The RAG Christmas Fair is today. It was very popular for groups signing up for stalls and the puppies from woofability are attending.
• Working on the committee getting more training.
• The Big Give will be organised by the committee/sub-committee due to issues with committee member.
• Movember and Children In Need went well
• Christmas Ball was cancelled due to low ticket sales.

This was covered in the Officer report.

This was covered in the Officer report.

Community Action Applications:-

• Project Fairtrade - A good cause but not a community project and cannot fund anything that competes with SUSU.
• The Exchange Project - The student has joined a Student Hub project which does the same thing.
• Dudu’s Friends- Agreed in principal  - Chris Nash to work with group to find out what support/funding is required.

This was covered in Ellie Cawthera's report.

All to read the General Elections PID attached to the agenda and send comments to Ellie Cawthera.

All to read the Exyernal Engagement Zone strategy attached to the agenda and to bring ideas to the next meeting.

Catriona Rawlins advised that two societies in the External Engagement Zone are to be disaffiliated tomorrow at the Student Groups Committee meeting;

• African Maritime, Finance, Oil and Gas Society
• Engineers Without Borders Southampton

Chris Nash to do a doodle poll after Christmas vacation for next meeting.