Sports Development Zone (27th October 2015)

Apologies from Elizabeth Rabett, Kerry Sclater and Ben Franklin

No Minutes to Approve

JW outlined proposed changes to funding applications going forward. He explained that the proposal they have put to clubs is to have a more detailed application which will help with the approval of funding. The new format will include a more detailed breakdown of income and expenditure for the clubs and more justification of costs involved in running the clubs.  The idea is to make it more transparent across all clubs. There will be opt in/out policy for clubs about sharing their information with other clubs.

The consultation process has started with clubs and the majority of feedback is positive, there needs to be another consultation with AUC commitee. Once they are happy with the format it will be taken to Democracy Zone Commitee

Hopefully this will be in place for next academic year.

JW informed everyone about Varsity. The date has been set as 13/3/16. A Facebook launch event will be done either today/tomorrow. There are plans this year to make it bigger and better. The idea is to reach out to a wider audience, other societies, Alumni, Staff, parents and the local community.

T-shirts are being designed currently, there are 4 designs to choose from. The decision will be made in the next few days. The plan is to put them on sale earlier this year. These will be sold at £10 a tshirt

JW informed there will be 2 launch videos this year - hopefully one as a joint with Portsmouth and one to get everyone onboard with the Team Southampton Ethos.

There are ideas to have other things going on at Wide Lane including a Beer Tent, Dance Performances etc. Trying to engage with other societies.

There are lots of teams interested in taking part

 JW is talking to SUSU media outlets about providing coverage on the day.

There was a discussion around the idea of selling wristbands to spectators at £3 each. This is going to be discussed at AUC commitee

CM advised there was a good start to the Intramural season. The IM commitee had their AGM and have elected Reps.

CM is working with Reps to lay out specfic rules and consequences.

New refereeing system is working well in Football

AT asked whether there would be consequences to consistent Yellow/Red cards

JW gave a brief report in ER's absence. There is more participation in sport around the university. ER is quite active, getting involved in lots of differant sports and talking to people.

KL advised that all funding was decided in Round 1.

Focus Sports has started, there are 11 sports involved. There is tighter control and structure this year which is working better so far.

KL advised there are a lot more clubs in Team Southampton Kit or in Team Southampton's colours.

KL advised that there were a couple of funding applications that were passed at AUC. KL will circulate to the commitee.

AU social has sold out of all 700 tickets at £1.50 each

KL informed the commitee of the LBGT In Sport - Rainbow Laces campaign. This will be running in February 2016 for a month and finishing at Varsity.

 KR suggested that if the campaign was ready for the beginning of February then it could be launched at the Colour Run.

Tour - this is still being decided.

BUCS will be focus on Southampton University on 17th Feb. This will be national coverage for all our BUCS team at the University

Storage is still an issue - this will be brought up at AUC

Focus Sports going well. 11 Sports involved this year

No numbers for Intramural yet but it is expected to be higher than last year.

There are lots of campaigns in the pipe line encouraging participation.

Meeting closed at 3.10pm