Print

Student Groups Committee (7th March 2014)

Minutes

Switch to Agenda

Name of Committee Student Groups Committee
Date and time 7th March 2014, 14:00
Place Meeting Room 2
Present Members
(voting)
Vice President Democracy and Creative Industries David Martin
External Engagement Zone Representative Anjali Parshotam
Clubs and Societies Officer Jamie Hemingway
Sustainability Zone Representative William Cable
Performing Arts Officer Laura Ellis
Student Life Zone Representative Cecelia McSweeney
In Attendance
(non-voting officers and staff)
Student Activities Manager Nic Eldred
Democracy Assistant Katie Ng
Democracy Coordinator Guy Drury
Absent with Apologies Education Zone Representative Lucy Upshall
Athletic Union Officer Lucy Dowdall
Creative Industries Zone Representative Chris McGeehan
Absent without Apologies Student Communities Zone Representative Andreas Mathikolonis

Actions and Decisions

TypeDescriptionWho
Decision The committee voted in favour of the Student Enterprise Officer becoming a member of the Student Groups Committee.
Action Further approval from the Democracy Zone is required to establish the Student Enterprise Officer as a full member of the Student Groups Committee; this will be taken to the next DZC. David Martin, Jamie Hemingway
Action Email Student Groups Officer by 21st March with information for the newsletter David Martin, Anjali Parshotam, Lucy Upshall, William Cable, Laura Ellis, Andreas Mathikolonis, Lucy Dowdall, Cecelia McSweeney, Chris McGeehan
1. Apologies and Attendance

the Chair welcomed everyone to the meeting.

  • Anna Kent-Muller, Performing Arts Officer-elect, was also in attendance.
  • Andreas Mathikolonis was absent without apologies, as was Jack Kanani.
  • Lucy Dowdall, Lucy Upshall and Chris McGeehan had sent their apologies.
2. Approval of Minutes from last meeting (Monday 10th February 2013)

The minutes were approved by the committee.

Affiliations
3. Affiliations

1. University of Southampton Model United Nations

  • It was decided that this group met the criteria outlined in Rule 11, section 2.
  • Committee moved to a vote; 5 voted for. This group was AFFILIATED and assigned to the Sustainability Zone.

2. Ahlulbayt Society Southampton

  • It was decided that this group met the criteria outlined in Rule 11, section 2.
  • Committee moved to a vote; 5 voted for. This group was AFFILIATED and assigned to the Student Life Zone.

3. Southampton University Guitar Society

  • This group did not attend the affiliation meeting and therefore were not affiliated.

4. Southampton Quidditch

  • The members of the Student group informed the group that their previous president had resigned; the email address for the new president is sab3g11@soton.ac.uk
  • It was decided that this group met the criteria outlined in Rule 11, section 2.
  • Committee moved to a vote; 5 voted for. This group was AFFILIATED and assigned to the Sports Development Zone.

5. Global Brigades Southampton University 

  • The Student group did not have a Treasurer; one would be appointed soon as there had been several members interested in the role. 
  • It was decided that this group met the criteria outlined in Rule 11, section 2.
  • Committee moved to a vote; 5 voted for. This group was AFFILIATED and assigned to the External Engagement Zone.

*Anjali Parshotam left the meeting*

6. Saudi Society

  • It was decided that this group met the criteria outlined in Rule 11, section 2.
  • Committee moved to a vote; 4 voted for. This group was AFFILIATED and assigned to the Student Communities Zone.

7. Southampton Friends of Medecins sans Frontiers

  • It was decided that this group met the criteria outlined in Rule 11, section 2.
  • Committee moved to a vote; 4 voted for. This group was AFFILIATED and assigned to the External Engagement Zone.

8. Southampton University Vegan and Vegetarian Society

  • It was decided that this group met the criteria outlined in Rule 11, section 2.
  • Committee moved to a vote; 4 voted for. This group was AFFILIATED and assigned to the Sustainability Zone.

9. Future in Finance

  • This Student group emailed staff before the meeting and asked to be invited to a future affiliation meeting. Therefore, they were not affiliated at this meeting.

10. Harry Potter Society

  • It was decided that this group did not fulfil the criteria outlined in Rule 11, section 2. The Chair asked them to speak to the committee of Fandom Soc and work with them; he added that the Student Groups Committee would welcome a future application for affiliation from them if their circumstances change.
  • Committee moved to a vote; 4 voted against. This group was NOT AFFILIATED. 

11. Hackasoton

  • It was decided that this group met the criteria outlined in Rule 11, section 2.
  • Committee moved to a vote; 4 voted for. This group was AFFILIATED and assigned to the External Engagement Zone.

12. Tamil Society 

  • This group did not attend the affiliation meeting and therefore were not affiliated. 
4. Support package changes

The committee were informed that the Melodics requested to change their support package to the Blue Support package. After further investigation, it was found that they are already on this package. They have been informed of this and are happy to remain where they are.

5. Zone change

The committee were informed that Bright Futures have requested to change their Zone; they would like to move from Creative Industries to External Engagement. The committee moved to a vote; 4 voted for, there were no votes against or any abstentions.

6. Enterprise Officer to Student Groups Committee

The committee were informed of a request from the External Engagement Zone; they would like the Student Enterprise Officer to become a full voting member of the Student Groups Committee. As they represent all of the enterprise groups in SUSU, they believe it would be sensible for them to sit on the committee, much the same as the Performing Arts Officer does. The committee moved to a vote; 4 voted for, there were no votes against or any abstentions. This will now be taken to the Democracy Zone Committee for further approval.

Decision The committee voted in favour of the Student Enterprise Officer becoming a member of the Student Groups Committee.
Action Further approval from the Democracy Zone is required to establish the Student Enterprise Officer as a full member of the Student Groups Committee; this will be taken to the next DZC. (David Martin, Jamie Hemingway)
Any other business
7. Date of the next meeting
  1. Jamie updated the committee on the progress of the Student Groups Newletter. It had been delayed due to his involvement in the Spring Elections. He asked the committee to email him by Friday 21st March with interesting information about student groups in each of their zones i.e. are there any interesting events coming up, have groups been participating in any competitions recently. Any stories that would encourage more students to get involved with student groups.
  2. Jamie informed the committee that there have been some issues arising between ZumbaSoc and the Facilities Team at SUSU. The VP Sports Development is currently looking into the issue and speaking to both parties. Jamie will keep the committee aware of what is happening.

There was no other business and the meeting closed. The date of the next meeting is TBC.

Action Email Student Groups Officer by 21st March with information for the newsletter (David Martin, Anjali Parshotam, Lucy Upshall, William Cable, Laura Ellis, Andreas Mathikolonis, Lucy Dowdall, Cecelia McSweeney, Chris McGeehan)

Key: P (Papers Provided), PF (Papers to Follow)