Here you'll find all of the forms and information you need to run an AU club.

Club Officers Form
Use this form to let the AU know about any changes to Club Officers, such as after the club AGM when a new committee is elected. It is important that the AU is kept up to date with any changes to Club Officers.

Club Constitution
In becoming an AU affiliated club you agree to operate according to the Club Constitution.

Event Planning Form
Fill this out and return it to the Activities Department at least three weeks prior to any event or activity that you plan to run as a club.

Risk Assessment Form
This needs to be completed and returned to the Activities Department prior to any event or activity run by a club.

On-site Assessment Form
This needs to be completed and returned to the Activities Department three days after any event or activity run as a club.

Claim Form
Use this form to claim back expenditure, but make sure you keep all receipts.

Sponsorship
Use this information if you are looking to obtain sponsorship from external companies or organisations. Remember: speak to the Marketing Department before you sign any contracts to ensure that you are getting the best deal possible. You can email marketing@susu.org for more advice.

You can download the Sponsorship Guidelines here

Student Group Handbook (pdf)
This handbook contains all of the information you need to know. If you think something is missing, let us know by contacting socs@susu.org.

Club Treasurer's Accounts Sheet
Use this to keep a record of all money going in and out of the club.

Club Treasurer's Guide to Keeping the Accounts
This is a basic guide for club treasurers to help with keeping the accounts of a club.

Coaches Card Form
Use this form to apply for a card to allow your club coach into SUSU and Sport and Recreation facilities during training times.

Equipment Loan Form
Use this form if you would like to borrow any AU equipment or any AU owned club equipment out of term time. AU owned equipment must not be used out of term time without a loan application. If you are unsure as to which club equipment is owned by the AU, please contact the AU by emailing au@susu.org.

Receipt Form
Use this form if you are unable get an official receipt for any goods or services that a club has paid for.

Travel Log Sheet for Private Cars
Use this form to log journeys if you wish to claim back travel expenses in a private car. If you are unsure whether you can make a claim, please contact the AU by emailing au@susu.org.

Something Missing?

If you can't find what you need, you can email au@susu.org.

Looking for a club?

If you can't find the club you're looking for, get in touch with the AU by emailing au@susu.org.

Sponsorship

Remember: speak to the Marketing Department before you sign any contracts to make sure that you are getting the best deal possible. You can email marketing@susu.org for more guidance.