The Union Buildings have various spaces which can be used by students and student groups between 8am and 11pm (during term time). The Union can offer everything from bars to the cinema, meeting rooms and rehearsal space, and in order to ensure they are properly and fairly allocated, bookings need to be made in advance.
Room hire is free for student groups, although charges may be incurred for the hire of tech equipment or other services.
Bookings are made through the Union website, via the Room Bookings facility at http://bookings.susu.org.
In the case of particularly complicated bookings or bookings for events (where the services of Union departments are required, such as technical facilities, catering or bars), staff may be in contact with groups once bookings have been received to agree details and to fill out an event booking form if required.
Block bookings are reoccurring weekly bookings for regular practice sessions. Owing to the nature of these bookings, requests must be made over the summer holiday for the academic year following, and space is then allocated for the entire year, according to this Procedure. Block bookings are requested via the online Groups Hub.
If you need bookings less frequently that once a week you may request bookings for the Students' Union rooms via the bookings website. Please note no bookings will be accepted until block bookings are allocated:
Sport and Wellbeing Spaces
Students’ Union Spaces
Where possible, groups are provided with the space they have requested. Where requests conflict, the Vice-President Sport and Vice-President Activities will attempt to work with the relevant student groups affected to see if compromises can be reached.