How To Directory
- 1. How to Use Groups Hub
- 2. How to Manage Health & Safety
- 3. How to Make Your Society Inclusive
- 4. How to Book Facilities and Transport
- 5. How to Manage Your Money
- 6. How to Manage Equipment
- 7. How to Manage Communications
- 8. How to Run a Sports Club
- 9. How to Handover and Democratic Processes
- 10. How to Organise Events
- Involving Alumni
- Running an internal or external event
- Considering Health & Safety for your event
- Involving external speakers
- Adding an Event the the SUSU Calendar
- Promotion from SUSU
- Running an event outside SUSU premises
- Running your own charity event through RAG
- Creating a balanced programme of events
- Running an event on SUSU premises
- 11. How to Start a New Club or Society
- 12. Adopt a Society
- 13. COVID-19 specific information (Pre-March 2021)
- 14. Freshers 2021/22
COVID-19 specific information linked to Club & Society activity
We appreciate that the coronavirus epidemic has had a significant impact on how all Clubs and Societies run their activity and engage their members. The below is intended to provide a brief summary of key questions and answers during this time.
What is the process for my Club or Society returning to in-person activity?
To help clubs and societies return to in-person activity, we have outlined the standard process below. If you have any questions relating to this, please contact firstname.lastname@example.org
- Club or society representative completes SUSU online Risk Assessment and COVID-19 training
- Club or society liaise with relevant National Governing Body, or associated parties, to help inform risk management approach to activity
- Club or society complete a Risk Assessment for activity, including explicit reference to managing COVID-19 related risks, uploading via your Groups Hub 'Upload documents' section
- SUSU Coordinators will reflect on your Risk Assessment and provide feedback if necessary, accepting once changes have been made
- Prior to any specific in-person activity taking place, the club or society will complete the 'Add activity' section on the Groups Hub to record the activity, attendees and link to the relevant risk assessment. This should only take a couple of minutes to complete
We ask that any activity requiring a new risk assessment signed off, be uploaded with 7 days' notice, however, we anticipate providing feedback much sooner than this.
Are we able to hold outdoor socials (for example a BBQ) for our Club or Society?
Current government guidance states that you can meet in groups of:
- up to 30 people from different households, outdoors
Please keep this number in mind when risk assessing your activity.
How to take part in non-professional performing arts activity
From 17th May, non-professional performing arts activity will be permitted outdoors, within the legal gathering limit of 30. Social distancing should be maintained between people who do not live together or share a bubble.
Indoors, people can take part in non-professional performing arts activities in a group of up to 6 people, or as a group of 2 households/bubbles. Activities can take place with multiple permitted groups, provided the groups are kept separate throughout the activity, and the event is organised in line with the organised events guidance for local authorities.
However, non-professional singing indoors should only take place in a single group of up to 6 people.
Before undertaking non-professional performing arts activity, you should consider the case for proceeding (or not) based on any restrictions in your area, the risk involved in the activity and location, and the number and health of participants, particularly if vulnerable individuals are involved.
For further guidance please visit here.
- Indoor sport is exempt from the gathering limits for adults and children where it is formally organised (for example, by a national governing body, business or charity) and follows measures including COVID-secure guidance. Organised indoor sport must adhere to the relevant capacity restrictions for indoor sport facilities including allowing a minimum of 100sqft per person for all people in the venue. This applies to organised indoor (individual and team) sports, indoor exercise classes and organised sports participation events.
- Team sports which require participants to be in frequent close proximity to each other (such as rugby league, rugby union, netball) should adapt both training and game-play to reduce the level of contact so far as reasonably possible and take steps to minimise risk. Your NGB or sport provider should set out any adaptations required for safe provision in their guidance, or you can contact them through their website for more information.
- Approved contact combat sports can resume indoors at phase 2 of the contact combat sports framework for children, and phase 1 for adults.
- Exercise classes and group activities can resume in any number, provided they are organised (for example, by a qualified coach or instructor) and adhere to the relevant capacity restrictions for indoor sport facilities (a minimum of 100sqft per person should be provided to all people in the venue). Group activities should be organised to allow for social distancing, wherever possible.
- Informal or self-organised sport can only take place within the rules on social contact - in groups of up to 6 people, or 2 households.
If you have any questions please contact email@example.com or firstname.lastname@example.org.
National governing body-approved organised team sport, exercise classes and outdoor licensed physical activity and sport participation events can happen in a group of up to thirty people provided they're in line with Covid-secure guidance.
We urge you to keep up to date with information set by both Government and relevant national bodies. Further information on retrun to sports can be found here