How To Directory
- 1. How to Run a Club or Society
- a. How can members join/register for your society?
- b. Code of Conduct
- c. Writing a Constitution
- d. Adding/changing committee members and positions
- e. Creating a society email account
- f. Getting SUSU website hosting
- g. Sending a mass email to group members
- h. Receiving paper mail for your group
- i. Running your Annual General Meeting (AGM)
- j. Handing over to a new committee
- k. Terminating your Student Group
- 2. How to Make Your Society Inclusive
- 3. How to Organise Events
- a. Creating a balanced programme of events
- b. Getting people to your event
- c. Considering Health & Safety for your event
- d. Running an event outside SUSU premises
- d. Running an internal or external event
- e. Running an event on SUSU premises
- e. Running your own charity event through RAG
- f. Involving external speakers
- 4. How to Promote Your Group
- 5. How to Book Facilities and Transport
- 6. How to Manage Your Money
- 7. How to Manage Equipment
- 8. How to Manage Health & Safety
- a. Making a Health & Safety policy for your group
- b. Important SUSU and University regulations you need to know
- c. Ensuring you are covered by insurance
- d. Complying with SUSU data protection policy
- e. Electing a Health & Safety Officer for your committee
- f. Completing a risk assessment
- g. Safeguarding your members
- h. Ensuring your Group's safety when manual handling
- i. Preparing and supplying food
- j. Dealing with incidents
- 9. How to Run a Sports Club
Managing your equipment
SUSU Storage and Key Lists
If your equipment is stored in the Union or certain places in Sport and Wellbeing you may need a key to access your equipment. Update your key list on your Student Groups Hub page with the members who are allowed to access it. Unless you have made special arrangements you will be required to hand your student ID card in until you return the key.
Make sure your equipment is safe and appropriate
Equipment should be visually inspected by a knowledgeable person every time before someone uses it (this should be mentioned in your groups risk assessment). This includes servicing and maintaining your equipment if required, email firstname.lastname@example.org if you need help with this for larger items. Remember you may be able to get some funding from your zone for this.
Keep records of what equipment your group has and if/when it has been serviced/maintained (this should be mentioned in your groups risk assessment). These need to be handed over to the new committee each year.
Make sure any large expensive items of equipment are covered by SUSU insurance
Equipment under is covered by the Union’s insurance, please note that there is an excess of £150. More expensive equipment such as boats are covered on a separate schedule please contact email@example.com for more details. If your equipment is not covered by the Union’s insurance or due to the excess amount does not benefit by it, you either need to take out your own insurance for it or make or have a contingency plan to replace it.
Make sure the equipment is only set up used by appropriate people
Make sure only knowledgeable/experienced/trained people set up any equipment that impose a Health and Safety risk. Make sure only people with appropriate knowledge/experience/under appropriate supervision use the equipment (this should be mentioned in your groups risk assessment).