How To Directory
- 1. How to Use Groups Hub
- 2. How to Manage Health & Safety
- 3. How to Make Your Society Inclusive
- 4. How to Book Facilities and Transport
- 5. How to Manage Your Money
- 6. How to Manage Equipment
- 7. How to Manage Communications
- 8. How to Run a Sports Club
- 9. How to Handover and Democratic Processes
- 10. How to Organise Events
- Involving Alumni
- Running an internal or external event
- Considering Health & Safety for your event
- Involving external speakers
- Adding an Event the the SUSU Calendar
- Requesting Box Office Tickets
- Promotion from SUSU
- Running an event outside SUSU premises
- Running your own charity event through RAG
- Creating a balanced programme of events
- Running an event on SUSU premises
- 11. How to Start a New Club or Society
- 12. Adopt a Society
Finance Essentials
Managing your club or society’s finances is a great responsibility which directly affects your members’ experience. Below we have listed some essential areas which need to be in place as a minimum standard to ensure the successful management of your finances.
Essential Admin
- Account is in the club or society name (not an individual's name)
- Signatories of account are current committee members
- Only one account per club or society. This will either be a bank account or a Money Hub account (not both)
- Update Group Hub to ensure correct bank details are on the system. Any financial transaction between your club or society and SUSU will use these details
- Ensure that account is correctly handed over to the new committee at the end of the year, including change of signatories
Planning and Budgeting
- Financial forecasting for the year ahead should be uploaded to Groups Hub (see templates here)
- External bank statements should be uploaded to Groups Hub
- Record all income and expenditure (see templates here)
- Ensure use of funds complies with club or society objectives
- We strongly advise not to use your personal finances to make purchases. If you are having difficulties making a purchase/payment please contact accounts@susu.org
Charitable Fundraising
If your club/society chooses to fundraise, all activity must comply with SUSU charitable guidance, and all charitable donations MUST be processed through SUSU Raise And Give (RAG). This is a legal requirement under charity law. Please contact susurag@soton.ac.uk for further information.
Financial Reporting
- Regular updates to committee on current financial situation
- Annual Financial Report presented at the AGM and submitted to Groups Hub