As above

Many policies are being reviewed. The only real one to affect the Sports Zone directly is ‘Initiations’.

It was discussed that the outcomes are not as measurable as some of the other zones. Sport Zone Strategy voted upon and approved under the provision Evan talks to Nickola regarding whether the outcomes can be made more measurable.

Evan advised of how decisions regarding funding were made (of which a document was circulated to Sports Zone Groups).

It was discussed that a Sports Zone Rep (there were no candidates at the Societies AGM, so the position has not been elected) would have been useful during the allocation process since it was found to be difficult to compare non-AU and AU groups’ needs.

Evan gave an overview of the papers that had been sent out. Evan advised that Creative Images may do a presentation to clubs committees.

The committee discussed setting a deadline for orders since there is a minimum order of 12 and it wouldn’t be ideal for SUSU to hold stock.

Clubs to hold off buying kit until this is sorted. If clubs don’t want to use the kit it would be desirable if they use the same colours.

Evan will talk to Caroline about being able to buy clothing via the SUSU website.

The committee discussed that Wessex Clothing can embroider clothing for £6 rather than the £8 being charged by Creative Images. Wessex clothing advise they can deal with the demand. It was discussed that it would be more convenient since they are on campus so can deal with misprints. The committee discussed that a service level agreement would be needed with Wessex Clothing.

Some committee filled at intra-mural committee. See updated committee doc for positional changes.

Evan advised he would like there to be an intra-mural rep in the future so the Sport Participation Officer could focus on participation. Evan to take to Union Council.

Approved with amendments made (paper updated in meeting).

£2000 up front plus £10 per head for the Zone. Includes Sports Clubs, JCRs, RAG etc.

There will be a central AU tour, promoting team spirit.

The company chosen are a reputable, respected company and with appropriate safety procedures in place. Money attained from groups from each zone goes back into the zone. The allocation of the £2000 will be agreed in budget review. The committee discussed it could be divided by percentage.

In contract there needs to be made amendment from ‘Student Activities Officer’. Need to clarify. Evan to look into.

RAG may be able to get on board with ‘volunteering trips’.

To be discussed with AUC as to when the central tour should be.

Less of an issue since the AU is “just a term”. Sports Socs and AU Clubs have access to same funding pot so the AU do not have access to additional funding.

The committee discussed ways the AU could be defined including

-          The definition of Sport from Sport England could be used.

-          Asking students what the ‘AU’ is. Why does the AU exit? Professionalism and Traditional ‘student run AU’s’.

-          Evan to discuss with other Unions as to their criteria.

-          The committee discussed that it could be ‘Athletic’.

-          Could be self-defined.

-          AU AGM could vote as to whether a group could join the AU. Competitive vs recreational.

It was decided to bring back this agenda point to the next meeting once the committee have had more time to research/get feedback come up with some ideas for a criteria/rules to be an AU Club.

Lucy to ask AU reps and presidents.

Update - Partnership with Solent and Southampton City Council for the Sport Relief Mile. With this year’s term dates students will be around for this event (most times it falls out of term time). SUSU/University would look to help fund the event and provide volunteers.

Update - Charity tournament with clubs/halls teams/socs. £3 pp to enter. RAG BBQ. Money towards sports relief.

Update- Youth Sports Development. Evan/Nickola have been speaking to the Saints Foundation, the council and a couple of schools. The plan would be for AU Clubs running sports sessions in the community. Adam to take a lead. Becki to help. Nickola has been taking a staff lead.

Clubs have started pre-season. Clubs enjoyed Winchester- mini varsity style. Afternoon only so students could still attend Wednesday morning lectures. Some teams pulled out last minute. Scope to make the event bigger in the future.

By-Laws

To be discussed at next meeting since not ready in time.

Sports Zone Rep

It was discussed that there was no Sports Zone Rep. It was advised that the unfilled position should be left for now.

Equipment Cupboard

Need to find space for equipment. Scott looking into it with Evan. There is £2000-£3000 to

TBC