Agenda

Name of Committee Union Council
Date and time 8th December 2014, 18:00
Place The Senate Room, Building 37
Members
(voting)

50 voting members
Show all members

In Attendance
(non-voting officers and staff)
6pm Policy Ideas
P 1. Ideas Discussion session
7pm Formal Business (quoracy: 39)
2. Welcome and apologies
3. Minutes of the last meeting

Minutes of the last meeting, held on Monday 20th October 2014, can be found here: https://www.susu.org/meetings/972

4. Matters arising from the previous meeting
MEMBERSHIP AND FINANCIAL
P 5. Membership matters

a. NEW: Athletic Union Officer by-election

This election had been planned to run online, but the one candidate who nominated themselves has now withdrawn, so it will instead be run at this meeting of Union Council. You can find out more about the role by reading the Oppurtunity Profile, or email aupres@soton.ac.uk with any questions.

If you want to run, you’ll need to come along and give a 2-minute speech on why you think you should be elected. If you can’t make the meeting, you can send a short manifesto (200 words maximum) which will be read out for you. The position will run from Monday 8th December to the end of the academic year. If you have any questions about the election, please email democracy@susu.org.

b. Appointment of Returning Officer

c. Spring Elections Working Group

A Working Group is to be established to oversee the administration of the 2015 Spring Election. In addition to the Returning Officer, the Deputy Returning Officer (Megan Downing) and another member of Democracy Zone Committee (to be confirmed), there are three Union Councillors, selected at random from an opt-in pool.

If you're sure that you're not going to be running (or being part of a campaign team) for any position up for election in the Spring (Sabbatical Officers, Student Leaders, Union Councillors or Student Trustees), then you can opt-in - please email democracy@susu.org. We will email Councillors to confirm the deadline for opt-ins, which is likely to be mid-January.

d. Sabbatical Officer Term Limits Working Group

A Working Group is to be established to oversee a project on Sabbatical Officer Term Limits (whether Sabbs should be able to run for more than one term). In addition to Megan Downing  (VP DCI), and Jade Head and Emily Shepherd (who brought the idea), the Group is to be composed of:

  • 1 x impartial student
  • 2 x students who have declared that they are for proposing a limit
  • 2 x students who have declared that they are against proposing a limit 

Students should put themselves forward at this point; in the event of there being more interested students than places available, an election will be held. For more information, see the minutes of the meeting of Democracy Zone Committee on 14th November 2014.

P 6. Financial matters
POLICY
7. Feedback from today's ideas session
8. Action from previous ideas session
  • Student Leader Review (Megan Downing)
  • Union Plan to 2020 (David Mendoza-Wolfson)
  • Pro Choice Policy for SUSU (Beckie Thomas)
  • Leadership and Representation Policy (Beckie Thomas)
P 9. Policy proposals

a. Equality Impact Assessments (1415P2)

Proposed: Beckie Thomas (Vice-President Welfare) Seconded: Sam Bailey (Equality and DIversity Officer)

b. Student Leader Review (1415P3)

Proposed: Megan Downing, on behalf of Democracy Zone Committee

c. Industrial action (1415P4)

Proposed: Sophia d'Angelico (Vice-President Education)

ACCOUNTABILITY
P 10. Zone reports and updates
P 11. Disciplinary & Appeals Committees reports

a. Connaught Football Club

The attached papers relate to a disciplinary case brought against Connaught Football Club, and comprise the original hearing (heard by Disciplinary Committee), and an appeal (heard by Appeals Committee).

P 12. Officer Reports and questions

a. Attendance of Union Council Members and Student Trustees

b. Officer Reports

c. Questions to Officers

Questions submitted by 12pm on Wednesday 3rd December are available in this paper. Questions submitted prior to 4pm on the day of the meeting are accorded a higher priority, and will recieve a prepared answer. 

OTHER BUSINESS
13. Union Council Stars

Union Council Stars recognise the achievements of our officers and students who have gone above and beyond their roles. 

14. Any other business

Please notify all matters of AOB to the Chair before the start of the meeting.

15. Date and time of the next meeting

The date of the next meeting is Tuesday 3rd February, 6pm in the Senate Room, Building 37.

Key: P (Papers Provided), PF (Papers to Follow)