Currently Communications Marketing and Technology (CMT) approve the advertising of external companies/organisations including posters and stalls on and around Union buildings.
This system does not require any consultation with any SUSU club or society that may be adversely affected by the presence of certain external companies/organisations.
This current arrangement has caused conflict in the past notably with the paintball club and an external paintball company that the paintball club consider to be a large source of competition.
Potentially affected clubs and societies do not necessarily know about external companies/organisations advertising until they arrive, giving them no opportunity to object.
No elected officer or committee is necessarily involved in this process.
The presence of certain external companies/organisations on union property may cause detriment to certain SUSU clubs and societies.
The union has a responsibility to support its clubs and societies.
It is fair and proper that potentially affected clubs and societies are informed and consulted with.
The final decision as to whether an external company/organisation is allowed a presence on union property should be made by an elected officer or committee that can be held accountable for their decisions in conjunction with the marketing manager.
This process should not be unnecessarily bureaucratic or drawn out, and should not restrict CMT from carrying out their marketing role which often involves tight deadlines for replying to requests for advertising space.
Before any external company/organisation offering the same or similar services to any SUSU club or society is allowed to have a presence on or around union property then the appropriate sabbatical or executive officer should be consulted.
This officer should use their judgement, and consult with the potentially affected club or society as they see fit to establish if there will be any conflict.
If there is any conflict then this officer should attempt to reach a compromise that is acceptable to all parties involved.
If no compromise can be reached then the officer should make a decision based on what they feel is in the best interest of the club or society, and the union as a whole.
The final decision should lie jointly with an elected sabbatical or executive officer and the marketing manager.