Union Council and the Zone Committees (1213P18)
Status: Lapsed | Zone: Democracy
Passed: 08/05/2013 |
This policy was discussed at the following meetings:
- The following extract from Rule 4, ‘Standing Committees’:
“1.1 Union Council will elect 2 councillors to join each Standing Committee.”
Policy 1213P7, which constitutionally restructured the Union’s Standing Committees into Zones, and introduced the following in the new Rule 4, ‘Zones’:
“2.2 All Zone Committees shall be held accountable by Union Council
(a) Union Council will elect 2 councillors to join each Zone Committee, who will maintain an overview of the Zone’s work on behalf of Union Council.”
That there will be three Sabbatical Officers on each of the new Zone Committees: the Chair, the Union President, and “Another Sabbatical Officer, selected by the Sabbatical Team and appointed by Union Council at its first meeting”.
The feedback from students, Councillors, and former Council representatives on Standing Committees, who defined a good Council representative as:
4.1. Adopting a collaborative and flexible approach.
4.2. Ensuring that the Union’s values are being enacted by the Committee.
4.3. Ensuring the Committee is effective and making progress.
4.4. Offering an outside perspective on the Committee’s work.
4.5. Scrutinising and constructively querying the Committee’s activities.
4.6. Holding the Committee to account at Union Council.
- That the role of Union Council’s representatives on Zone Committees should be more fully specified in the Constitution.
- That the informed, considered views of students, Councillors, and former Council representatives on Standing Committees should form the basis of a more fully specified role description for Council’s representatives.
- That, as there are 3 positions for Sabbatical Officers on each Zone Committee, they should not also be eligible to represent Council on a Zone Committee.
- Deleting Rule 4, ‘Zones’, 2.2.(a):
“Union Council will elect 2 councillors to join each Zone Committee, who will maintain an overview of the Zone’s work on behalf of Union Council.”
Inserting new Rule 4, ‘Zones’, 2.3:
“2.3 Each Zone Committee will include 2 representatives of Union Council, elected from the Union Councillors and Student Leaders.
(a) It is the duty of Council’s representatives to work collaboratively to ensure the Zone is enacting the Union’s values and is progressing effectively towards its own aims.
(b) It is also the duty of Council’s representatives to jointly author and present reports on the Zone’s work to the first Council of the calendar year, and to the final Council of the academic year. These reports are to be in the format recommended by Union Council.
(c) Representatives should scrutinise and constructively query the work of the Zone. Representatives are also not obliged to attend meetings of standing committees, working groups, and other bodies within the Zone, but should maintain oversight of the entirety of the Zone’s work.”
Deleting from Rule 4, ‘Zones’, 3.3, 4.3, 5.3, 6.3, 7.3, 8.3, 9.3, 10.3:
“in addition to the 2 councillors”
“in addition to the 2 representatives of Union Council”.
Deleting from Rule 7, ‘Elections’, 7.2.(a):
“Union Councillors on other Union Committees”
“Union Council’s representatives on Zone and other Union Committees”
Sorry, there are no Mandates for this policy