.Representation

The importance of minutes to this Students' Union (1213P6)

Status: Lapsed | Zone: Transparency

Passed: 04/02/2014 | Lapsed: 04/02/2014

This policy was discussed at the following meetings:

  • The Union has the      core values of democracy, transparency, inclusivity and sustainability
  • The Union has previously taken full minutes for its standing committees
  • Union members do request, read and make use of available minutes and that past and  present minutes are frequently referred to both formally and informally
  • There is sufficient  member interest  in the provision of minutes for standing committees
  • The role of Union Council in holding standing committees to account and reviewing progress through their minutes
  • The value of minutes as historical record of the unions activities and decision making
  • A project similar  to ‘TheyWorkForUs’ is in development to open up what SUSU does to the wider student body, which is dependent on minutes
  • Standing Order  3  on Standing Committees, 1.9:   “Staff support will be allocated for each Committee as appropriate to ensure that minutes are kept, papers   are readily available for members and attendance is recorded.”
  • That knowing what our standing committees do is an important part of a transparent and  accountable union and part of the role of a union councillor
  • That those who do not sit on a committee should still be able to take an  interest and understand what is being discussed in context
  • That students  leave every year and the union has a high turnover and that without  minutes, important ideas, discussions and proposals are lost with the people who leave
  • There is a tremendous amount of value in the minutes that we have collected in the past
  • The importance of  having the option to be able to read minutes surrounding a decision or action if it becomes necessary
  • That the value in   having minutes outweighs the cost of them being  produced, and that value is often long–?term not short–?term
  • That the future longevity and success of the  union will be hampered due to the resulting impact
  • That the decision  to maintain  minutes is a matter of  concern to the union as a whole
  • All  SUSU standing committees will take full minutes which will be uploaded to the minutes site within 3 weeks of the meeting 
  • That if minutes cannot be taken on the spot for a given meeting, the meeting is  recorded to allow written minutes to be produced subsequently 
  • Decisions regarding the dropping or changing of minutes will  be brought to Union Council before being  implemented to allow for discussion by councilors 
    Sorry, there are no Mandates for this policy