.Representation

Spaces in SUSU (1415P28)

Status: Lapsed | Zone: Student Groups

Passed: 04/06/2015 | Lapsed: 08/06/2015

This policy was discussed at the following meetings:

  • Space is at a premium in SUSU.
  • SUSU has over 300 Student Groups which are one of the main ways members involve themselves in the union.
  • Student Groups currently often store items in member's homes, which has led to loss or damage in the past.
  • Block bookings are in more demand than there are spaces available.
  • Spaces for activities and one-off bookings are also in high demand.
  • Policy 1415P15 states that SUSU Student Groups will have priority over external companies for booking and using union spaces.
  • Policy 1415P18 states SUSU should improve its communication to its members.
  • The forthcoming Resource Allocation Procedure which will determine how space is allocated within SUSU.
  • Space within SUSU needs to be split between that used for and available to students, that used for staff, and that used for all other support and logistical roles.
  • Space used actively (for meetings, discussions, events, activities) is preferable to space used passively (for storage, maintenance, logistics).
  • The allocation of spaces in the union for various uses should be justified to members, particularly when changes occur.
  • Communicating proposed changes to space use, cancellations of bookings, problems with spaces and concerns over use is important and fulfils the aims of policy 1415P18.
  • To ensure the default position on space is that it is for active use by students.
  • Where spaces are in transition or temporarily unused, to endeavour to make those spaces available to students on a temporary basis.
  • To continue to evaluate the deficit in space for active and passive usage
  • To continue to lobby the university for more space in accordance with our needs.
  • To communicate these efforts to the union's members.
  • To communicate proposed changes to space use, cancellations of bookings, problems with spaces and concerns over use
    Sorry, there are no Mandates for this policy