Halls Committee (9th March 2016)

Agenda

Name of Committee	Halls Committee
Date and time	9th March 2016, 17:00
Place	Students' Union (SUSU)
Members (voting)	26 voting members Show all members Vice President Student Communities Emily Harrison Halls Officer Flora Noble Bencraft Halls President Daniel Knibbs Bencraft Halls Secretary Amy Butwell Chamberlain Halls President Tom Brown Chamberlain Halls Secretary Tess Voysey Connaught Halls Officer Sophia Ben-Yousef Connaught Halls Secretary Tom Beard Erasmus Park Halls Officer Maya Armon Erasmus Park Halls Secretary Siddhant Syal Gateway Halls Officer Emily Dawes Gateway Halls Secretary Georgia Chevalier Glen Eyre Halls Officer Saajan Patel Glen Eyre Halls Secretary Bruno Russell Highfield Halls Officer Adam Limb Highfield Halls Secretary April Turner Liberty Point Halls Officer Joseph Clifford Liberty Point Halls Secretary Alice Palermo Mayflower Halls Officer Gus Taylor Mayflower Halls Secretary Arun Chagar Monte Halls Officer Rupert Molyneux Monte Halls Secretary Emily Robertson Private Rented Halls Officer Jamie Dargan Private Rented Halls Secretary Gemma Wilbraham Archers Road Halls Officer Charles Randall Archers Road Halls Secretary Jessica Luff
In Attendance (non-voting officers and staff)

Main Meeting
Introduction
	1.	Minutes from previous meeting/ actions
	2.	By-Elections
Halls Updates
	3.	Archers Road
	4.	Bencraft
	5.	Chamberlain
	6.	Connaught
	7.	Erasmus Park
	8.	Gateway
	9.	Glen Eyre
	10.	Highfield
	11.	Liberty Point
	12.	Mayflower
	13.	Monte
	14.	Private Rented
Main Agenda
	15.	Funding approvals
	16.	You Are More Than ideas
	17.	Halls Website ideas/changes We are hopefully employing an excel placement who will be looking at improving the Halls section of the SUSU wesbite. Current ideas include... Funding - Have an income and expenditure outline for each hall along with how much is left in their budget. It would also be good to have one for the Halls Committee Board for the overall budget - Have funding applications through the website rather on a Google Doc File uploads - A section of the website where Halls Committees can upload and save files for future committees Photos of Committees - A photo of each Halls Committee member as well as their contact details and a bit of information about them Facebook extension - A dated and times Facebook feed on each Halls Committee page so that international students can read it without having to access Facebook - A few items (5?) would be good, to give as much information as possible Halls Committee Groups Hub - Each Halls Committee to have a limited version of Groups Hub for the Halls Committee allowing them to… o Add events to the SUSU calendar o Personalise their page e.g. add photos, change their blurb etc. o View box office ticket sales o Put things on Box Office Resources area. - Similar to Student Groups How To, but with different training guides, forms and documents Merge the two pages - Merge the Student Groups Halls page with the Halls Life halls page so that the halls appear when people browse through the societies Have a similar button to ‘Ask a question/make a change’ - Maybe call it ‘Ask a question/ suggest an idea for your halls’ Halls Committee Email addresses - Have a generic email address for each hall - Be able to email all the students in halls with a newsletter from each committee
	18.	Drink Awareness Campaign Currently have 2 volunteers, does anyone else want to join in with the working group?
	19.	Culture Festival Are any halls doing anything? Would it be useful if we prepared a central event with marketing etc. which you could all individually run? e.g. cultural food sharing
	20.	Mayflower Courtyard Party
	21.	Transport for St Patrick's BNO event for Erasmus Park
	22.	Halls War Michela from Private Rented Committee is running an event for chairty, it would be great if you could all promote it, the details are below At Jesters £3 for a ticket on Box Office Breast Cancer Now and East African Playgrounf are the charities Free doughnuts for the first 50 people Free raffle prize with every ticket purchased Could all committees please share this event and promote as much as possible.
	23.	Team building event Facebook poll- Most popular idea- Lazer Quest Most common times- Saturday Ideas - do it after easter break - do Lazer Quest and bowling combined - Tuesday nights have a special student deal which makes lazer tag £3 and bowling (2 games) £6.50 - Could also go for a meal in JRC buffet another time? (people pay their own)
	24.	T-shirts
	25.	AOB

Key: P (Papers Provided), PF (Papers to Follow)