Creative Industries Zone (12th September 2014)

1. CC gave everyone a briefing on how the Zone Commitee works. She advised that MD is chair and a quoracy is needed to make a decision. Quoracy means a certain number of voting members at meeting.
2. We can run the meetings to suit the committee.
3. Agenda items come from the individuals so if committee want anything to be discussed then email SL.
4. Sometimes there are heavy subjects to discuss so some information may occasionally be sent prior to the meeting.
5. Please send apologies if you cannot make a meeting. If you don’t you aren’t fulfilling you’re your role as a part of the committee.
6. Minutes will be released no later than 3 weeks after the meeting. These minutes will then be checked at the beginning of the next meeting.
7. You need to print off your own agenda to bring with you.
8. Ensure you read the policies before you come to the meeting so you know what is being discussed throughout.

1. Everyone has had a 1-1 meeting with MD and discussed plans:
2. SI has a solid first draft. She is trying to achieve average attendance at screenings and develop these numbers from last year. Having milestones are helpful as it is exciting to see the big events throughout the year.
3. AKM reported the handover was already done from her predecessor but it was useful to show her committee. They are currently working on a second draft. Hoping to develop WSA by setting up PA there, hoping to make the Annex look more professional.
4. JS said first draft is done and SUSUtv are currently looking at the budget. Social media strategy production schedule more targeted videos. Maintain to spread to WSA. Technology update urgently required which is big, in terms of money. Also require an up to date system to keep kit safe and would like locked cabinets in the studio. Tom has come up with a new schedule and hopes to do some 1-1’s with people in the next few weeks.
5. HMH said there aren’t enough of the committee around yet so no work can be delegated.
6. MD added that everyone will be given a deadline to work out where their priorities lie. This will need to be continuously updated and changed to make it work.
7. TC told everyone that SM is redesigning the magazine. She plans to go to WSA every week. She put across a few ideas for the bunfight, one of which being that she wants writer engagement to be pushed and hopes to invite writers along to the re-launch of Wessex Scene. The deadlines have all been created for the year already.
8. RJ’s draft is almost done; it just needs the final touches. She hopes to solidify The Edge as a brand and have recruited someone to work on getting everything online.
9. MD asked if there was anything else happening that anyone might want to share with the group. AKM told everyone they have secured a show at the Nuffield, Romeo and Juliet. This is great news as PA lost their last show and had to re-pitch. Arts on campus event is coming up which CC has put many hours into. TC added the Wessex Scene and The Edge have sent their first issues off.

Everyone should read each-others plans and make notes on them. The more organised you are, the more efficient you will be.

1. CC stated that last year the Creative Industries season was in February/ March, but this is a busy time and not ideal for 3rd years. CC suggested the week    commencing 26th January would be the best time to do it. Ideally everyone would be included but due to Freshers and everything going on in October and December, there isn’t much time to get everyone involved. CC asked that if anyone has any plans for a guest speaker, it would be good if they can save it for the careers season so it can all be advertised together.

2. MD said Andy Chatfield could present a session on Broad-casting which can be nicely incorporated into this week.

3. CC suggested inviting Tom Nelson, as he currently works for The Royal Opera House. Tom was a part of Music Soc 10 years ago.

4. CC wants it all to be a lot more student-run this year and coming to the meeting with ideas will be advantageous.

5. JS felt that later sessions are better e.g 2-6pm. She also suggested having the main sessions in Bar 2 and smaller breakout sessions in other rooms.

6. Committee agreed on 26th January.

7. MD urged all to bring deputies and any other people the feel would be relevant to the meetings.

8. MD suggested 2 week event. Having the general more intense sessions in the first week then have evening sessions the following week.

1. MD noticed a lack of presence at WSA

2. CI Fair to be held 8th October at WSA Café. There are a few options of how we can communicate what we do. One option could be each group mentors them to have a WSA wing of what you do. Alternatively, you could try having some remote members if this is something that will work for your student group.

3. 8th October is mini bunfight at WSA which will start at 12pm, transport will be provided. Everyone is to see how many members are available to advertise your student groups in Winchester.

4. All Sabbs have to go to WSA once a month and MD is going 30th September. If anyone wishes to go along too then feel free.

5. TC suggested doing a Wessex Scene day at WSA.

6. MD will check timetables of those going to arrange a day each month that would be best to go.

1. MD said in individual group meetings, put Engagement as an agenda item each time. This is to gauge how good our impact has been.

2. AKM suggested talking to WSA staff to see what they are doing on their course to try and find a way to entice new members.

3. Invite Kate Taylor to help with this.

1. RJ enjoyed it but felt it was a bit dry in the places that weren’t specific to them. MD reminded everyone to fill out the Survey Monkey so this can be looked at for any further training or inductions. The trip to the Daily Echo went well.

2. HMH expressed some concerns about the programme, but apart from that the induction was good. MD reminded HMH to give feedback so issues can be addressed. HMH found it far more useful than last year but would shuffle some of the timings around so democracy isn’t at the end of the day. She found inclusivity useless and a waste of time.

3. JS felt the marketing and communication talk was good but would like to have seen something about photoshop and design in brief. She felt it was far better than last year, but agrees with HMH that the inclusivity training was too long and would have rather spent more time working on budgets. The lectures were ok but it was more helpful when people came round and spoke to each group individually as it was more specific to them. MD said she will arrange for Eleanor to set up a 1-1 to help with marketing strategies.

4. AKM said overall it was much more positive than last year and found it to be more tailored towards PA which was useful and made her feel like a part of CI. Although she enjoyed the inclusivity training, she felt it could be shorter next time.

5. SI had a good week and found the Health and Safety talk engaging. She would have liked the budget talks to have gone on a bit longer. MD can arrange 1-1 with John Mills in finance to talk about funding or ask for the finance team to talk to the committees and explain how the funding process works.

6. JS liked being in the café as it was nice having the natural light. RJ felt it was far more welcoming than last year. HMH preferred the cube.

7. SB was dreading the talk on Media Law as he felt it wouldn’t apply to him, but he found it very useful and really enjoyed the talk.

1. CC said all decisions are your own to make and when it comes to funding, each group will create their own rules. She showed an example of funding and went through the description of breakdown describing what the money is used for.

1. CC will send reports to everyone each month. HMH asked for an exact budget, which MD will print off.

1. To be done in the follow up.

1. Dates given are 27th-31st October but we can send a Doodle Poll to secure a date.