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Democracy Zone (20th February 2017)

Minutes

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Name of Committee Democracy Zone
Date and time 20th February 2017, 11:00
Place Meeting Room 3
Present Members
(voting)
Union President Alex Hovden
Clubs and Societies Officer Michael Sims
Vice President Democracy and Creative Industries Cameron Meldrum
Vice President Sports Tom Provan
Absent with Apologies Chair of Senate Ben Franklin
Democracy Zone Open Place Emily Harrison
Absent without Apologies Democracy Co-ordinator Thomas Webber
Vice President Welfare David Allwright
Director of Engagement Nickola Moore
Chief Executive Scott Mccarthy

Actions and Decisions

TypeDescriptionWho
Action Update in the next Democracy Zone Meeting.
1. Welcome & Apologies

Cameron welcomed everyone and confirmed apologies from Emily Harrison ( Open Place Member) and Ben Franklin (Chair of Senate).

2. Minutes of previous meeting

The minutes of the previous meeting (15th December 2016) were agreed unanimously by those present.

3. Action of previous meeting

The action from the previous meeting was to reflect on inviting relevant representatives to Student Groups affiliations meetings. Tom and Michael clarified that this was now being considered for future affiliations.

4. Zone Open Place co-option

No-one was co-opted during this zone meeting.

5. Approval of By-Laws

None brought to the committee.

6. Student Groups Officer update (Student Groups Officer)

No specific issues for the Democracy Zone to consider.

7. Elections update (VP DCI)

Changes to the Elections section of the website were discussed, including changing 'You're Ready' to 'Spring Elections'. There were issues raised regarding the budgets on the admin side of the website. They need to be updated to the new amounts for this years candidates.

8. You Make Change (VP DCI)

There were no You Make Change submissions that required discussion by the Democracy Zone. However, it was discussed that a record of the number of submissions should be made in future.

9. EVA Award for Zone (VP DCI)

Ideas for possible awards were discussed to be later confirmed by round-robin. Award ideas included: Best Campaign Team (nominated by the candidate), Best New Society, Society Management and Part-Time Officers in the Zone.

Action Update in the next Democracy Zone Meeting.
10. Rules update (VP DCI)

Changes to Rule 10, sections 6 to 8. Union President is able to suspend officers from their roles for misconduct but there is currently no reference to suspension of membership to the union. The new rule withdrawing membership would be in the case of serious incidents, such as those that would involve the police. In other cases, the member would be barred pending official disciplinary. 

11. AOB

No other business brought to the meeting.

Key: P (Papers Provided), PF (Papers to Follow)