Megan presented the group with the Autumn Elections Proforma and By-law. Guy informed the group that Samrand Salih is no longer a student, and has therefore vacated his position as Student Trustee, and that this role is therefore being added to the Autumn Elections. The Course Rep data should be completed shortly.
Jade Head noted that the Sports Particiption Officer was a vacant position and asked if Lucy Dowdall had resigned. Megan answered that yes, she had resigned over the Summer period. Jade informed the group that the website ('SUSU Your Officer') still listed Lucy as a Student Leader. Staff will work to rectify this.
Guy informed the committee that David Mendoza-Wolfson has a conflict of interest with these elections and so will not be acting as Returning Officer (RO). VP Welfare, Beckie Thomas, has been suggested as a replacement as she is the Deputy. Emily asked if we could ask Lorna Reavley, who had been appointed RO last year; Guy explained that Lorna was appointed during the last academic year and that she is only expected to return Sabbatical elections. David further explained that during last year's first Union Council, the President was appointed RO for the Autumn Elections, and so it follows for this year for the President to be asked again. Due to the conflict of interest, the next step is to ask the Deputy. This request would have been taken to Union Council, however the elections period will have started before the first Union Council.
Katie Lightowler asked if these elections included the Athletic Union Committee (AUC); it was explained that those would be done at an AUC meeting.
The Autumn Elections by law was presented to the group. Guy drew the committee's attention to two additions that have been made. Firstly, there is an added clause under Section 2, 2.3 which allows the RO to refuse to approve manifestos that appear to encourage drunken anti-social behaviour. Katie Lightowler asked who checks the manifestos and when; Guy explained that staff read through all of them before they are made public and flag up ones that are problematic, and the Deputy Returning Officer then makes a decision. Secondly, section 10.2 now formally requires that counts are run in accordance with 'How to conduct an election by the Single Transferable Vote' by the Electoral Reform Society, comonly known as "ERS 97", which is the standard form of STV used for SU elections.
Katie Lightowler asked if publicity posters for JCR candidates were checked; Guy explained that yes, posters should be brought to SUSU and stamped however it is dificult to check all posters that are put up as the election is across all halls of residence. Emily asked what the criteria was for getting posters approved; Guy explained that staff would use the same guidelines used for approving manifestos.
- Note: The Autum Elections by-law is now available as a paper on this item.