External Engagement Zone (28th October 2015)

Hannah Talbot thanked everyone for attending and went through tht attendees and apologies.

The minutes from the last meeting were approved.

There were no matters arising from the last meeting.

Hannah Talbot ran through her Sabb plan (attached). 

Jamie Furlong advised he is working on:

• the details for Global Entreprenaurship Week (GEW)
• Mission Employable scheme for Humanities students
• Launch Pad and Innovation fund
• Engaging with other Universities

Charlotte Hodgson ran through her report (attached).

Hannah read through Kieran Reals' report (attached).

In Kierans's absence, Karen Lawrence (Student Activities Assistant) advised:

• RAG raised over £9000 at the Breast Cancer Now megaraid, which was the highest of all Universities taking part
• The RAG total as of 21/10/15 was £4605.89

Global Entrepreneurship Week events, in collaboration with the University, include a hackathon, Alumni talks, Showcase and will also include events at WSA and Avenue campus. 

Microvolunteering - Charlotte advised that building on the success of the previous microvolunteerng event, we are planning to have this every two weeks with different socities having the opportunity to run it.

Volunteer Recognition - Hannah advised that we are looking to find ways to recognise volunteering throughout the year, rather than waiting for the EVA's.  There was a discussion on the best way to do this, with the possibility of monthly nominations being the preferred system.  Emma Pruce advised that she has researched other universities recognition schemes for the volunteer report that she is currently writing.  Emma will send this to the committee when it is ready.

Volunteering Survey - Hannah advised that we have a survey to find out students' thoughts on volunteering.  The committee are to encourange as many people as possible to complete the survey:

http://goo.gl/forms/YQ0VmxqZ6B

Social Media Update - The EE Zone Facebook is page is nearly ready.  The committee agreed that they are happy to be editors on the page.

Hannah asked if we should use other platforms such as Twitter and Instagram, the committee agreed that they are happy with this.

Hannah advised that we have two hashtags:

• #sotonraises for anything to do with student fundraising, including when we update the totaliser
• #teamengage for anything that comes under the External Enagement zone

Hannah also reminded everyone to try to include photos and/or vidoes when posting on social media as this will ensure that posts have a higher reach.

The Community Guide should be ready next month.  The guide contains useful information about living in the community.  The committee discussed the relevance of the guide as students are now in their accommodation.  It was suggested that if any guides are left, perhaps they couold be included in the 'Don't Rush' campaign.  Hannah to discuss with Sam Bailey (VP Welfare).  It was also suggested that teh guide should be made available online.

The #communiTEA teabags will be delivered with the guides.  These encourage students to have a cup of tea with their neighbour, take a selfie and post it on social media, quoting #communiTEA with the chance to win afternoon tea.  The committee are to get involved in this by encouraging people to help bag up the teabags,  promote the campaign and help post the teabags and community guides to student houses.

Jamie would like Hannah to send him the contact details for someone at Bournemouth Student's Union.

The next meeting is due w/c 23/11/15.  Karen will send a doodlepoll out on 05/11/15.