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Sports Development Zone (13th February 2014)

Minutes

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Name of Committee Sports Development Zone
Date and time 13th February 2014, 09:30
Place Meeting Room 1
Present Members
(voting)		 Vice President Sports Steve Gore
Rebecca Newstead
Union Councillor Jamie Barker
AU Officer Lucy Dowdall
Intramural Officer Jamie Wilson
Sarah Challis
Absent with Apologies Union President Emily Dawes
Union Councillor Alex Hovden
Sports Participation Officer Adam Proudley
Sabbatical Emily Harrison
Non-members Matt Plant - Head of Sport and Wellbeing

Actions and Decisions

TypeDescriptionWho
Action Alex Hovden to speak to Matt Plant Alex Hovden
Action Evan to speak to David Gilani and David Mendoza-Wolfson about a policy. Emily Dawes, Steve Gore
Action Evan to call a meeting with Medsoc and capatins to discuss a way forward. Steve Gore
Action Evan to speak to AUC and Democracy about how the structure would work if all sports were integrated into the AUC Steve Gore
Action Evan to speak to AUC commitee and Democracy about the structure of integrating all sports into the AUC Steve Gore
1. Apologies & Attendance

Apologies from David Gilani, Adam Proudley, Oli Coles, Alex Hovden and Nickola Moore

2. Minutes Accuracy

Minutes agreed

3. Actions and Decisions Update

AUC - Evan has asked other universities but there doesn't seem to be a definition. It was suggested that we use the Sport England criteria of defined sport. The AU   does not have full representation of all Groups at current. Evan to take to AUC commitee and speak to Democracy about the structure and how it would work in regards to the AUC and Sports Zone.

Addition of Student Groups Rep - No interest from Groups contacted, try again next year.

Extended Bookings - Evan has spoken to Matt. These have all been sorted.

Sport By Laws - The Initiation Policy will be coming in to be looked at.

Policy for Team Colours - 39 clubs have signed up for the next 2 years.

Lettings Agency's - This was discussed at AUC and with the SABB's, there needs to be a review of the whole sponsorship system. 

Action Evan to speak to AUC and Democracy about how the structure would work if all sports were integrated into the AUC (Steve Gore)
4. Gym Accessibility

Alex Hovden asked Evan to raise this issue with Matt Plant. Matt suggested that Alex go and speak to him directly and they could discuss needs and how viable it is.

Action Alex Hovden to speak to Matt Plant (Alex Hovden)
5. Lecture times and the effect of extra-curricular activity

Evan has spoken to University staff and SABBS about timings of lectures on a Wednesday. At the moment it affects players ability to get to matches especially if they are away. It becomes more of an issue in the later years. It was suggested that lectures could be recorded and there were flexible lecture times. Lucy Dowdall discussed the issue with Lab slots and maybe having flexible Lab days. Evan to discuss a policy.

Action Evan to speak to David Gilani and David Mendoza-Wolfson about a policy. (Emily Dawes, Steve Gore)
6. Athletic Union Affiliation- What constitutes an AU club? Update

See update from Actions and Decisions.

Action Evan to speak to AUC commitee and Democracy about the structure of integrating all sports into the AUC (Steve Gore)
7. Under Armour Kit Update

Evan updated everyone on the new kits arrival. It is due to arrive on 6th March. There are over 5000 items to be sorted through, checked and distributed to all the teams. Everyone needs to be in the new kit for Varsity on the 9th March. This will be the official launch of Team Southampton. There are 80 fixtures over 29/30 sports and also the Intermural Cup.  

8. Medics Integrating and/or affiliating with AU

At present the Medics Sports teams sit in differant zones. Medics would prefer to affiliate to the AU - in turn expanding the AU.

Action Evan to call a meeting with Medsoc and capatins to discuss a way forward. (Steve Gore)
9. Team photos update

Team photos are booked for the 25th/26th and 27th March. Slots are bookable on a 1st come 1st serve basis. All sports clubs are invited.

10. Disability Sport - PLan

Evan briefly went over the meeting he attended. This was mainly aimed towards physical disabilities and mental health. Main aim to is raise awareness within our existing clubs and form new clubs e.g. Wheelchair basketball. All clubs should have adaptable equipment and Evan is looking at running taster sessions to encourage more participation. Disabled Students should have the same opportunities as able bodied students and sports clubs should accomodate these requests  where possible.

Matt asked the question whether there would be legal implications if a club said NO to a disabled person joining them?

Evan would like some training sessions/conferances to find out the issues/barriers to sport. Also he would like to put on sport sessions around the exams.

11. Elite and Competitive Sport

Evan briefly explained that University teams are doing well in both their leagues and cup matches. There have been 2 teams to win their leagues so far, Netball and Ladies Basketball.

12. Participation in Sport

Adam not attending

13. Community sport Updates - Sport Relief Mile & Youth Sports Development

Sport Relief Mile - Evan gave an update. All plans are going well, looking for volunteers on the day.

 

Youth Sports Development  - We have arranged after school activities with Swaythling School and have strong links with Redbridge. Hopefully we will be starting some short sports courses with the children there.

14. Verbal Reports from the Students Leaders

Lucy gave an update on Varsity. We are waiting for the Rulebook to be returned and signed by Portsmouth. Wessex Scene will be doing interviews with teams for Varisty. The AU Ball is in the process of being arranged and it is going well.

Jamie gave an update on Intermural. All is going well at the moment. There is a tournament planned for the 16.3.14 .

15. Any other Business

Matt explained that The University have managed to arrange a deal with Active Nation so that from the 1st March, Sport and Wellbeing membership will include the following: Free use of the Running Track and Ski Slopes at Southampton Sports Centre. There will also be discounted rates on Ski lessons with Sport and Wellbeing membership.

After the hand-overs to the new commitees for all clubs there will be training sessions on various things that are needed to run a club/society. These will include Budgets, Bank accounts, Leadership and Equality and Diversity. These will be done in May time.

16. Date of next meeting?

Close of Meeting at 10.40am

Net Meeting in March - date to be arranged.

Key: P (Papers Provided), PF (Papers to Follow)