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Student Communities Zone (16th March 2016)

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Name of Committee Student Communities Zone
Date and time 16th March 2016, 17:00
Place Union Southampton Boardroom
Present Members
(voting)
Vice President Student Communities Emily Harrison
Vice President Education Shruti Verma
National Oceanography Centre Officer David Allwright
Postgraduate (Research) Students Officer Mike Allwright
Union Council Representative (Union Councillor) Arun Aggarwal
Absent with Apologies International Students' Officer Nancy Bui
Student Communities Zone Student Group Representative Rebecca Lake
Equality & Diversity Officer Caitlin Doyle
Halls Officer Flora Noble
Postgraduate (Taught) Students Officer Ruchika Menon
Absent without Apologies Medical Society President Iona Maxwell
Winchester Campus President Ryan Notman-Watt
Union Council Representative (Union Councillor) Harriet Averill

Actions and Decisions

TypeDescriptionWho
Action David to speak to Sam about buses to the NOC. David Allwright
Action Harriet to get in contact with Frazer Delves and other interested persons to start organising the first event for DiversiTEA. Harriet Averill
Action Arun, Harriet and Flora to speak to Ben Franklin about the SUSU leaflet idea or a video Flora Noble, Harriet Averill, Arun Aggarwal
Introductions & minutes
1. Introductions
2. Minutes from the previous meeting

Minutes from the previous meeting

Action

Flora to work with Arun and Halls Committee Board to organise a quiz.

 

Done- was a successful evening

Flora Noble, Arun Aggarwal 
Action

Emily to look into advertising space at the Interchange.

 

Awaiting response

Emily Hamilton-Peach
Action

Emily to add Global Project as a standing agenda point.

 

Done

Emily Hamilton-Peach
Action

David to speak to Sam about buses to the NOC.

 

Roll over

David Allwright
Action

Anjit to speak to Sophie to ensure postgraduate specific branding is thought about in the brand review.

 

Done

Anjit Aulakh
Action

Ryan to speak to Ben Franklin about WSA in the brand review.

 

The branding has been approved by union council

Ben Franklin, Ryan Notman-Watt
Action

Ryan to meet with Athena to talk about ideas for the Culture Week at WSA.

 

Athena has spoken to Michelle

Ryan Notman-Watt
Action

Emily to set up a meeting between Ryan, Erasmus Park Committee and Michelle Keeley.

 

They have met

Emily Hamilton-Peach
Action

Harriet to get in contact with Frazer Delves and other interested persons to start organising the first event for DiversiTEA.

 

Roll over

Harriet Averill
Action

Arun, Harriet and Flora to speak to Ben Franklin about the SUSU leaflet idea.

 

Roll over- also could look at the idea of a video

Flora Noble, Harriet Averill, Arun Aggarwal
Action

Anjit to talk to Michelle about the idea of displaying WSA artwork in the concourse.

 

Ben Franklin has been doing this

Anjit Aulakh
Action David to speak to Sam about buses to the NOC. (David Allwright)
Action Harriet to get in contact with Frazer Delves and other interested persons to start organising the first event for DiversiTEA. (Harriet Averill)
Action Arun, Harriet and Flora to speak to Ben Franklin about the SUSU leaflet idea or a video (Flora Noble, Harriet Averill, Arun Aggarwal)
Officer Updates
3. International Officer
4. Halls Officer

Hey - here is my brief officer report...

Things that have gone well:
- elections, was great to see so many halls getting involved
- empty positions nearly filled!
- loads of successful events

Things I'm working on:
- fresher rep reform in progress
- creating guidelines for social media use and funding


Sorry I can't be there today - hope it's a good meeting!

5. PGR Officer

- Have successfully persuaded the university to agree that bus transport is a cost that could be claimed back for PGR students who have to get the bus between campuses.

- Had a successful event with a range of postgraduate societies

- Have started planning events with SUSU for Freshers

6. PGT Officer
7. Equality & Diversity Officer
8. NOC Officer

Meeting with Emily and Anjit soon to move along the work with the student room

9. WSA Campus President
10. Med Soc President
11. Student Groups Rep
Global Project
12. Videos

As part of the Global Project, a range of videos are being made to help explain British culture and teaching practises

13. Culture Festival

Culture Festival is on 24th-30th April and the organisation of it is continuing.

Student Groups Funding Round #3
14. Committee to decide on funding round results

All funding decided as per the normal process

Any Other Bussiness
15.

Placement Fees

Shruti explained that she had worked with the university to ensure that international students have the same cost for a placement year as any other student. All students need to pay 20% of their fees during a placement year. International students had to pay 50%, this has now been changed to equal the others.

Key: P (Papers Provided), PF (Papers to Follow)