How To Directory
- 1. How to Use Groups Hub
- 2. How to Manage Health & Safety
- 3. How to Make Your Society Inclusive
- 4. How to Book Facilities and Transport
- 5. How to Manage Your Money
- 6. How to Manage Equipment
- 7. How to Manage Communications
- 8. How to Run a Sports Club
- 9. How to Handover and Democratic Processes
- 10. How to Organise Events
- Involving Alumni
- Running an internal or external event
- Considering Health & Safety for your event
- Involving external speakers
- Adding an Event the the SUSU Calendar
- Requesting Box Office Tickets
- Promotion from SUSU
- Running an event outside SUSU premises
- Running your own charity event through RAG
- Creating a balanced programme of events
- Running an event on SUSU premises
- 11. How to Start a New Club or Society
- 12. Adopt a Society
In order to apply for affiliation, you will need to follow the process and criteria detailed below.
Step 1: Speak to a member of Union staff
Each new society will be looked after by an area of the Union’s work, formerly referred to as zones. In order to ensure that you are given the correct information and recommendations, please arrange to meet with a member of staff from the appropriate area to discuss your new society.
You can contact firstname.lastname@example.org to get advice and to be directed to the most appropriate staff member.
Step 2: Be an Active Group
We are more than happy to offer guidance to those of you wishing to start a completely new club or society, but can only affiliate those that are established. You can still exist as a non-affiliated group and are able to use our spaces just as individual students can.
To be considered for affiliation you will need to be able to demonstrate that your club/society is already running and has members, generally we would expect you to have been functioning for a minimum of 2 terms.
Some of the things we take into consideration when determining whether a group is active:
- Does the group have an established committee?
- Do they have social media for the group/send out communication?
- Do they have at least 10 active members?
- Have they held any events?
- Do they meet regularly?
If your club/society does not meet all of the above, it may not be the right time for you to apply for affiliation. We encourage you to speak to us to get advice but remember if your application is unsuccessful you are always welcome to apply again in the next round.
Further Requirements For Affiliation
- No duplication A new student club or society can't duplicate the objectives and aims of another club, society or Students' Union department, in whole or in part. We will not allow a new group if it is a subset of an existing group.
- We are unlikely to affiliate a club/society if we feel that it’s aims could easily be represented by another society
- If your society has an overlap with an existing society but very clear differences (eg Law and Inns of Court or Indian & Pakistan and Punjabi Societies) we would expect you to have spoken to the existing society and gained approval.
- Not too narrow: The scope of the club or society should be as broad as possible, so as not to encourage the creation of other similar student clubs or societies.
- All are welcome: Membership of the club or society must be open to all Students' Union members.
- Objectives: A club or society must have genuinely serious aims and objectives.
If you apply for affiliation and your group meets the criteria, then the decision will be put forward to the affiliations committee (selected student officers chaired by VP Activities) to vote on.
Please remember fulfilling all the criteria does not guarantee affiliation. We currently have over 350 clubs and societies and are not necessarily able to accommodate affiliating all applications. We encourage you to be as clear as possible about the benefits you expect from becoming an affiliated club or society.
Step 3: Apply
The affiliation window is OPEN. Applications can be received until Sunday 7th May 2023, 23:59. Apply here