How To Directory
- 1. How to Run a Club or Society
- a. How can members join/register for your society?
- b. Code of Conduct
- c. Writing a Constitution
- d. Adding/changing committee members and positions
- e. Creating a society email account
- f. Getting SUSU website hosting
- g. Sending a mass email to group members
- h. Receiving paper mail for your group
- i. Running your Annual General Meeting (AGM)
- j. Handing over to a new committee
- k. Terminating your Student Group
- 2. How to Make Your Society Inclusive
- 3. How to Organise Events
- a. Creating a balanced programme of events
- b. Getting people to your event
- c. Considering Health & Safety for your event
- d. Running an event outside SUSU premises
- d. Running an internal or external event
- e. Running an event on SUSU premises
- e. Running your own charity event through RAG
- f. Involving external speakers
- 4. How to Promote Your Group
- 5. How to Book Facilities and Transport
- 6. How to Manage Your Money
- 7. How to Manage Equipment
- 8. How to Manage Health & Safety
- a. Making a Health & Safety policy for your group
- b. Important SUSU and University regulations you need to know
- c. Ensuring you are covered by insurance
- d. Complying with SUSU data protection policy
- e. Electing a Health & Safety Officer for your committee
- f. Completing a risk assessment
- g. Safeguarding your members
- h. Ensuring your Group's safety when manual handling
- i. Preparing and supplying food
- j. Dealing with incidents
- 9. How to Run a Sports Club
Managing sports fixtures
Whether you are a club president or a team captain, you’ll need to make sure you are on top of all your fixture obligations from day 1. Below you will find advice on how to arrange fixtures in Southampton and ensure everything goes smoothly. However, be aware that each league has different rules, so be sure to make yourself familiar with their own procedures too.
Team Sports - All BUCS fixtures are arranged by staff in the Activities Office. They will ensure that facilities have been booked for all your weekly fixtures; however, it is your responsibility to ensure that you have a team ready, know when the fixtures are and how you are going to get to them. There are a number of rules that need to be considered when competing in BUCS and so if you are a club committee member or a team captain, you MUST read through the SUSU BUCS Weds Afternoon Sports Captains guide 2018-19.docx
Individual Sports – If you compete in an individual sport and would like to enter a BUCS tournament, the Activities Office will help you do this. Please read the following 'BUCS Individual Entry Captains Guide' for advice on how to do this.
All BUCS enquires can be emailed to email@example.com or you can ring the office directly on 02380 598944.
If you are competing in a non-BUCS competition, it will generally be the responsibility of the club to arrange everything. The only exception to this is if you are planning to use facilities at Wide Lane. These should be booked via the Activities Office so that we can ensure that there is adequate first aid cover.
Intra-mural competitions are organised by the Activities Office. For details please contact firstname.lastname@example.org or you can ring the office directly on 02380 595995.
The Activities Office is located on level 2 of building 42 (next to the Sabbatical Office).