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21st April 2014

How to Apply for Funding from SUSU

To apply for funding, select the 'Apply for Funding' option from the Student Groups admin page at http://www.susu.org/groups/admin.

Is your group eligible?

  • You need to be an student group affiliated to SUSU
  • You need to be up to date with any of your support package obligations
  • You need to have at least the minimum number of members for your chosen support package at registered on your group hub.
  • You need to have paid in more than £75 to your bank account in the current academic year (e.g.membership money, fundraising or sponsorship).
  • Your groups committee needs to have discussed the funding request and be in agreement with your application.
  • Your group cannot have a negative bank balance.
  • Clubs and Socs must have a bank account for your Student Group (since if you get awarded money it needs to be paid to somewhere). Please let us know if your bank details have      changed (if SUSU has your bank details from previous years you do not need to supply them again).

 

What your group can request funding for...

  • Funding has been split into zones.
  • Funding is then split again into 6 pots. The funding pots you can apply for will depend on the support package you have selected.
  • There is no limit to how much funding you can apply for.
  1. Essential Funding – This fund is to fund essential items/things to enable the groups to achieve their main aims. For example: chess boards for the chess society. Funding from this budget can only be applied for by student groups in the red, yellow and blue categories.
  2. Competition Funding–This fund is to support Student Groups when competing at a Regional level, National level or above. E.g. County sporting competition, British universities competition (BUCS), national festivals. Funding from this budget can only be applied for by student groups in the red, yellow and blue categories.
  3. Tours Funding - This fund is to help subsidise tours that Student Groups organise for their      members and will be issued in the form of grants. The definition of a tour is a group travelling somewhere to perform the activity stated in their core aims. E.g. A brass band tour. Funding      from this budget can only be applied for by student groups in the yellow and blue categories.
  4. Development Funding – Each zone will have development funding pots against the zones aims, in October (TBC) the zone will set their development goals against each aim. They may offer out grants to student groups to help achieve these aims. Funding from this budget can only be      applied for by student groups in the yellow and blue.
  5. New Group - This fund is aimed at helping new groups to start up and develop their      group/project. Funding from this budget can only be applied for by student groups in the purple category.
  6. Capital Funding – This fund is to help buy equipment for your student group which will be a      long term investment to its members and is likely to be particularly large or expensive. E.g. new cameras for SUSUtv. Funding from this budget can only be applied for by student groups in the blue category. Please note there will be a separate application process for capital funding.

 

The funding application process...

  • Funding decisions are made by representatives from your relevant Zone committee.
  • You should apply for the majority of your funding in the first round. Once all the money from a particular funding pot had gone it will be closed to future rounds of applications.
  • If you were granted less money than you applied for or think the decision was unfair then you are welcome to amend and improve your application and resubmit during the next funding round.

Here is a timeline…

Month

    Process

Round   1 (main allocation)

July 2014 (TBC)

    Student Groups receive   funding requests.

August 2014 (TBC)

    Deadline for   submission of funding requests

August 2014 (TBC)

    Zone Committees   allocate funding.

September 2014 (TBC)

    Student Groups are   informed of the allocations.

 

 

Round   2 

 21st October 2013

 Student Groups Funding Open.

10th November 2013 6pm

 Funding Applications Close

11th-22nd November 2013

 Zone Committees Meetings Scheduled

29th November 2013

 Student Groups are informed of allocations (Payments made W/C 2nd December)

Round   3 (Exact dates TBC)

February (TBC)

    Student Groups   complete funding requests.

March (TBC)

    Zone Committee   approve allocations.

April (TBC)

    Student Groups are   informed of the allocations.

 

 

 

How will your application will be judged?

  • Whether your application helps towards the Zones aims and objectives. They may be as wide and general or may be really specific. A brief list of these will be detailed in the form for your specific zone.
  • On how your application will benefit your members.
  • Whether there are any obvious more appropriate alternatives.
  • Whether an application could be partially funded and achieve similar results i.e. the committee may choose to grant a reduced amount or for only some of the items requested.
  • Whether amendments/conditions of the funding should be implemented e.g. that the group submit a report after the event, find a cheaper quote or do a joint venture with another group
  • The groups input (whether this is financial or in another ways such as time and resources).

 

What won’t you be granted funding for?

The budgets exist to help student groups achieve their aims and objective, however, you should be aware that there are certain things that SUSU cannot finance. These include but are not limited to:

  • Funding for charity fundraising activities/events (this is because SUSU is a charity).
  • For money to be donated to other charities.
  • For funding to buy food and drink.
  • Campaigns not directly related to SUSU’s members as students
  • Personal items (e.g. hoodies, prizes, kit)
  • Stuff that will make you money (e.g. we won’t subsidise an event that you will make a profit on)
  • Web-hosting (since SUSU can do this for you for free if you select the appropriate support package)
  • When cost outweighs the benefit (e.g. expensive equipment that can be hired/ alternative used, hiring expensive performers)
  • Projects/items that lack detail (you need to tell us what it is, how much it is and why you want it).
  • For social activities that do not meet the objectives of the group.
  • If a group has received funding from for a similar item recently.
  • Things you have already paid for (retrospective bids).

 

How to spend allocated funding?

  • You will receive the funding straight into your student groups bank account.
  • You must spend the funding on the items specified in your application, if you wish to spend it on other items you must reapply.

 

To give your application the best chance of receiving funding follow our top tips;

  • Make sure the application form is filled in correctly and completely.
  • Be realistic, it’s very unlikely that your application for £2000 worth of glow sticks for a single event will be approved.
  • Generally, the committee like to see as many people as possible benefiting from their funding as possible so make sure you specify how many people will be involved/attend your event/use the equipment
  • Show value for money, can you buy in bulk? Can you share equipment with other groups? Have you asked different suppliers for quotes?
  • The committee is generally reluctant to repeatedly fund the same groups and/or activities so consider how you can make your group and its activities more sustainable, consider organising additional fundraising, sourcing external sponsorship or scaling down your plans to make them more manageable.
  • Remember each zone only has a limited amount of money to grant. So you may not get everything you ask for. Don’t spend it before you have it!

 

Community Action

If your group has an idea for a Community Project that benefits our local community then you may want to consider applying seperately for support (including funding for the project) through SUSU Community Action action@susu.org.