How To Directory
- 1. How to Run a Club or Society
- a. How can members join/register for your society?
- b. Code of Conduct
- c. Writing a Constitution
- d. Adding/changing committee members and positions
- e. Creating a society email account
- f. Getting SUSU website hosting
- g. Sending a mass email to group members
- h. Receiving paper mail for your group
- i. Running your Annual General Meeting (AGM)
- j. Handing over to a new committee
- k. Terminating your Student Group
- 2. How to Make Your Society Inclusive
- 3. How to Organise Events
- a. Creating a balanced programme of events
- b. Getting people to your event
- c. Considering Health & Safety for your event
- d. Running an event outside SUSU premises
- d. Running an internal or external event
- e. Running an event on SUSU premises
- e. Running your own charity event through RAG
- f. Involving external speakers
- 4. How to Promote Your Group
- 5. How to Book Facilities and Transport
- 6. How to Manage Your Money
- 7. How to Manage Equipment
- 8. How to Manage Health & Safety
- a. Making a Health & Safety policy for your group
- b. Important SUSU and University regulations you need to know
- c. Ensuring you are covered by insurance
- d. Complying with SUSU data protection policy
- e. Electing a Health & Safety Officer for your committee
- f. Completing a risk assessment
- g. Safeguarding your members
- h. Ensuring your Group's safety when manual handling
- i. Preparing and supplying food
- j. Dealing with incidents
- 9. How to Run a Sports Club
How to Write and Use a Constitution
What is a Constitution?
All student groups will need to make sure that they have a group constitution. This is the document which sets out how your group organises itself and the rules by which you govern yourself. Unless your group is new, you should already have a constitution, which all new committee members should make themselves aware of. If you are unsure of whether your constitution exists or what it looks like, you should speak to your outgoing committee members.
How do I write a constitution?
The easiest way to do this is to use the SUSU model constitution, which you can download here. A constitution should generally include the following:
- The name of the student group
- The purpose of the student group
- How the group is governed i.e. what committee exists, how regularly they meet and how decisions are passed
- The rules of group membership i.e. that according to SUSU rules, membership is open to all members of the Union.
- Any additional rules which members agree to abide by.
What do I do if I want to change our constitution?
If you want to change your constitution, it's best to check with the Democracy Team first, as all changes to constitutions have to be approved before they can have effect.
Any new or amended constitutions will need to be voted on and passed by a formal meeting of your student group i.e. AGM (Annual General Meeting) or EGM (Extraordinary General Meeting).
If you would like any further advice on how to use or adapt this in your student group, please email firstname.lastname@example.org.