How To Directory
- 1. How to Run a Club or Society
- a. How can members join/register for your society?
- b. Code of Conduct
- c. Writing a Constitution
- d. Adding/changing committee members and positions
- e. Creating a society email account
- f. Getting SUSU website hosting
- g. Sending a mass email to group members
- h. Receiving paper mail for your group
- i. Running your Annual General Meeting (AGM)
- j. Handing over to a new committee
- k. Terminating your Student Group
- 2. How to Make Your Society Inclusive
- 3. How to Organise Events
- a. Creating a balanced programme of events
- b. Getting people to your event
- c. Considering Health & Safety for your event
- d. Running an event outside SUSU premises
- d. Running an internal or external event
- e. Running an event on SUSU premises
- e. Running your own charity event through RAG
- f. Involving external speakers
- 4. How to Promote Your Group
- 5. How to Book Facilities and Transport
- 6. How to Manage Your Money
- 7. How to Manage Equipment
- 8. How to Manage Health & Safety
- a. Making a Health & Safety policy for your group
- b. Important SUSU and University regulations you need to know
- c. Ensuring you are covered by insurance
- d. Complying with SUSU data protection policy
- e. Electing a Health & Safety Officer for your committee
- f. Completing a risk assessment
- g. Safeguarding your members
- h. Ensuring your Group's safety when manual handling
- i. Preparing and supplying food
- j. Dealing with incidents
- 9. How to Run a Sports Club
How to Complete a Risk Assessment
All student groups should complete a risk assessment for their general day to day activities and also separately for any additional events that take place. Please note that all risk assessments for events should be completed and submitted at least 3 weeks before the event takes place.
Whilst it can be easy to see them as an unnecessary inconvenience, they are in fact a very useful way of planning your activities, as well as being essential in ensuring that you are covered by our insurance. Risk assessments don’t need to be complicated, just follow our simple steps below:
A template Risk Assessment can be found here
Before the event:
- Think of the risks
- Think of prevention measures
- Complete a risk assessment and submit to Groups Hub
During the event:
- Ensure all leaders have read the risk assessment
- Ensure all prevention methods are acted upon
Your risk assessment should also reference your National Governing Body and their risk assessment. You should follow their guidelines and apply these to your own risk assessment.
By simply completing the above steps, you show you that you have done your absolute best to recognise what could go wrong, the damage or danger this could cause and how you have tried to prevent it from happening.
It is the responsibility of the Health and Safety Officer to complete these risk assessments (if your group does not have a dedicated Health and Safety Officer it is the President's responsibility) and submit them on Groups Hub. If you’d like any further guidance on how to complete a risk assessment, then just pop into the Activities Office located on level 2 of building 42 (to the right of the lift) or email us at email@example.com.
If any changes are made to your risk assessment during the year, you must submit the new document.
Emails were sent out in January/February time advising on how your risk assessment could be improved. If your previous committee has not updated the risk assessment with this advice, it will need to be done so now.