How To Directory
- 1. How to Run a Club or Society
- a. How can members join/register for your society?
- b. Code of Conduct
- c. Writing a Constitution
- d. Adding/changing committee members and positions
- e. Creating a society email account
- f. Getting SUSU website hosting
- g. Sending a mass email to group members
- h. Receiving paper mail for your group
- i. Running your Annual General Meeting (AGM)
- j. Handing over to a new committee
- k. Terminating your Student Group
- 2. How to Make Your Society Inclusive
- 3. How to Organise Events
- a. Creating a balanced programme of events
- b. Getting people to your event
- c. Considering Health & Safety for your event
- d. Running an event outside SUSU premises
- d. Running an internal or external event
- e. Running an event on SUSU premises
- e. Running your own charity event through RAG
- f. Involving external speakers
- 4. How to Promote Your Group
- 5. How to Book Facilities and Transport
- 6. How to Manage Your Money
- 7. How to Manage Equipment
- 8. How to Manage Health & Safety
- a. Making a Health & Safety policy for your group
- b. Important SUSU and University regulations you need to know
- c. Ensuring you are covered by insurance
- d. Complying with SUSU data protection policy
- e. Electing a Health & Safety Officer for your committee
- f. Completing a risk assessment
- g. Safeguarding your members
- h. Ensuring your Group's safety when manual handling
- i. Preparing and supplying food
- j. Dealing with incidents
- 9. How to Run a Sports Club
Safeguarding your members
The Union recognises that members who are children and vulnerable adults should be given the opportunity to gain the maximum benefit possible from taking part in membership activities and have a fundamental right to be protected from harm as do children and vulnerable adults in the community who access student group activities
These guidelines are to support student groups who may encounter children and vulnerable adults in their activities.
What is Safeguarding?
The safeguarding and protection of children and vulnerable adults can be defined as protecting such groups from physical, emotional or sexual abuse or neglect.
Who are we Safeguarding?
Children are those under the age of 18 years. A vulnerable adult can be defined as a person aged 18 or over who has one or more of the following conditions:
- A learning or physical disability
- A physical or mental illness, chronic or otherwise, including an addiction to alcohol or drugs
- A reduction in physical or mental capacity
Why is Safeguarding necessary?
The Union has a duty of care to take all reasonable measures to safeguard the safety and welfare of all children and vulnerable adults that participate in membership activities. Student groups may encounter children and vulnerable adults through your outreach work and, on occasion, in the make-up of the student body.
This guideline is based on and reflects the principles of both UK legislation and guidance and other relevant SUSU and University policies including the University Safeguarding policy (https://www.southampton.ac.uk/edusupport/index.page)
Student groups Top Tips for Safeguarding:
- Avoid inappropriate or suggestive comments to, or about, a child/vulnerable adult
- The Student group should ensure that a fully considered risk assessment is in place for any activity involving children or vulnerable adults and act to reduce any risk
- If any doubt as to whether an activity is or will be appropriate or safe, the Student group should consult with Student Activities staff
- All children and vulnerable adults should be respected as individuals and treated without any hint of bullying, aggressive or discriminatory behaviour, in line with the Union's Valuing Diversity policy.
- Safeguarding training will be made available for all student groups undertaking activities involving children and vulnerable adults
- Avoid physical contact with a child or vulnerable adult
- Avoid being alone or unobserved with a child or vulnerable adult